Why PDF is preferred
A print-ready PDF locks in your layout, fonts, images and page size. It opens the same way on our systems as it does on yours, so there are no surprises. When exported correctly, it also carries bleed. For overnight jobs, a correct PDF is the quickest path through artwork approval.
Other formats and what to watch for
- Word documents: fonts and layout can shift on another computer, and there is no bleed. Export to PDF at the correct page size.
- PowerPoint: slides are usually a screen shape, not a paper size. Set the slide size to the paper size before designing, then export to PDF.
- JPEG and PNG: fine for photos and simple single-page items if the resolution is high enough for the printed size. Not suitable for multi-page documents.
- Design software files: export a PDF rather than uploading the working file, so missing fonts and linked images are not an issue.
If you are not sure whether your file will work, upload it and we will tell you. Design help is available at an extra cost if the file needs rebuilding.
How to export from common programs
Microsoft Word and PowerPoint
Set the page or slide size to the product size first. Then use Save As or Export, choose PDF, and select the option for higher quality or print rather than the smallest file size.
Online design tools
Choose the download option for print-quality PDF and tick the options for bleed and crop marks if offered. Check that the design was created at the right size before you download.
Professional design software
Export a high-quality print PDF with 3mm bleed (or the bleed specified for the product), fonts embedded and images at full resolution.
Before you upload
- Open the PDF and page through it once.
- Check that the page size matches the product ordered.
- Zoom in on photos to check they are sharp.
- Confirm page order for double-sided items and booklets.
More detail: Artwork Guidelines and What Counts as Print-Ready Artwork.
